Privacy Policy – Colne Blues Society

Colne Blues Society Ltd

Our contact details

Name: Colne Blues Society Ltd

Address: c/o 7 New Market St, Colne BB8 9BJ

Web: www.colnebluessociety.co.uk

E-mail: admin@colnebluessociety.co.uk

The type of personal information we collect

We currently collect and process the following information:

Personal identifiers, contacts and characteristics (for example, name and contact details)
‘Online identifiers’ including IP addresses and cookie identifiers which may be personal data.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Information pertaining to musical acts who have displayed an interest in performing at any event co-ordinated by us;
Information pertaining to any person who has displayed an interest in becoming a supporter of Colne Blues Society; and
Information pertaining to any person who has contacted Colne Blues Society with any other query.

We also receive personal information indirectly, from the following sources in the following scenarios:

WooCommerce – The provider of our online shopping platform; and
Facebook – Messages sent and received via the Facebook Messenger service

We use the information that you have given us in order to:

Process and ship orders made on our online shop;
Contact musical acts to engage their services in events co-ordinated by us;
Process applications for supporter’s of Colne Blues Society; and
Respond to any other queries

We may share this information with Colne Town Council.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting our Legal & Compliance Officer, Rebecca Sykes. Please email admin@colnebluessociety.co.uk. Website consents can be removed personally by clicking the link at the bottom of any page.

(b) We have a contractual obligation.

(c) We need it to perform a public task.How we store your personal information

Your information is securely stored.

We keep information pertaining to musical acts who have expressed an interest in playing at events co-ordinated by us, or have played at events co-ordinated by us for 5 years following their initial contact, unless they have expressed a continuing interest in working with Colne Blues Society Ltd. We will then dispose of information by removal from our digital contact list and by shredding and safely disposing of any hard copies.

We keep information pertaining to supporters of Colne Blues Society for 5 years following their initial contact, unless they have expressed a continuing interest in renewing their support. We will then dispose of information by removal from our digital contact list and by shredding and safely disposing of any hard copies.

We keep information pertaining to data collected by our online shop (hosted by WooCommerce) for 5 years. Information is then automatically deleted by the WooCommerce platform and we will shred and safely dispose of any hard copies retained by us.

We keep information pertaining to queries made to Colne Blues Society Ltd for 5 year followings their initial contact. We will then dispose of information by removal from our digital contact list and email server and by shredding and safely disposing of any hard copies.

We cannot erase any information which is retained by third party messenger services (I.e. Facebook Messenger) and note that any information will be disposed of via their owns terms of use policies. Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at admin@colnebluessociety.co.uk if you wish to make a request.

Privacy Policy additional information pertaining to our website

Who we are
Our website address is: www.colnebluessociety.co.uk
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at;

Name: Colne Blues Society Ltd

Address: c/o 7 New Market St, Colne BB8 9BJ

Web: www.colnebluessociety.co.uk

E-mail: admin@colnebluessociety.co.uk

Please ask for our Legal & Compliance Officer, Rebecca Sykes

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk